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Operations & Office Coordinator

Ostrava, Czech Republic

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📍 Ostrava | 🕒 Full-time (HPP) | 🚀 Start in March 2026

About MEBSTER 

MEBSTER develops innovative medical devices at the intersection of rehabilitation, biomechanics, and mobility enhancement. Our mission is to improve human movement in meaningful, clinically relevant ways across rehabilitation, performance, and daily mobility.

We are a scaling technological company with a strong vision to change lives through smart medical technologies. As we expand our R&D and international footprint, we are seeking a versatile Operations & Office Manager to become the organizational heart of our Ostrava hub.

Your Role 

Your Role 
This is a Medior-level role for a systematic "Generalist" who thrives on creating order. Your mission is to ensure that as we scale, our internal workflows remain lean, documented, and efficient. You are the bridge between human-centric HR and digital excellence using modern tools to ensure nothing falls through the cracks.

This role focuses on:

  • Talent Lifecycle: Managing the "human" journey from first contact to the end of onboarding.

  • Workspace Excellence: Being the architect and power user of our Google Workspace and Odoo environments.

  • Operational Flow: Keeping the Ostrava hub's procurement and administration seamless.

Key Responsibilities

Talent & Onboarding Management

  • End-to-End Recruitment Workflow: Manage the full lifecycle of hiring—from the first contact to Systematic Onboarding—to ensure new team members are trained, documented, and culturally aligned from day one.

  • Team Culture: Foster our supportive, mission-driven environment through internal initiatives and team-building, ensuring our "One Team" spirit thrives across locations.

Digital Workflow & Google Workspace

  • Workspace Architecture: Ensure our digital systems (Google Workspace, Drive, and collaboration tools) are structured, secure, and intuitive for the whole team.

  • Odoo Coordination: Improve and refine our ERP environment to ensure data accuracy and seamless operational flow across the entire company.

  • Smart Automation: Use our internal tool stack (Gemini, NotebookLM, and Claude) to organize information, automate repetitive tasks, and turn complex documentation into clear, actionable internal guides.

Operations & Support

  • Strategic Procurement: Coordinate orders for specialized materials and services to keep the R&D team moving.

  • Administrative Support: Assist the COO with internal reports and accounting preparation, acting as the primary operational link between Ostrava and Prague.

What We’re Looking For

Must-have

  • Digital Native: You are a "Power User" of Google Workspace (Drive, Sheets, Docs). You enjoy structuring data and finding the most efficient way to collaborate digitally.

  • Language Skills: Fluent English (daily working language for international scaling) and Intermediate Czech (required for local operations and administration).

  • Systematic Mindset: You prefer a well-documented process over a "quick fix." You are highly organized, punctual, and proactive.

  • The "Human" Touch: High emotional intelligence; you can communicate technical or administrative needs with empathy and clarity.

Advantage

  • Modern Tooling: Advanced experience with Google Workspace and AI tools to enhance your personal productivity.

  • Quality Discipline: Experience with any Quality Management System (ISO 9001, 13485, etc.) or a background in highly regulated environments.

  • Tech-Adjacent: Experience working within or alongside an engineering or R&D environment.

  • Scale-up Mindset: Experience working in a growing environment where you have helped transition manual tasks into structured, scalable processes as the team expanded.

What We Offer

  • Process Ownership: High autonomy to build and refine the "MEBSTER way" of working.

  • Modern Work-Life: Flexible working hours and a hybrid-friendly approach.

  • Full Tech Stack: Company laptop, phone, and access to premium Google and AI tools.

  • Well-being: 5 weeks of vacation, sick days, and a MultiSport card.

  • Impact: A fresh, modern office in Ostrava where your work directly enables life-changing technology.

Why Join MEBSTER 

You’ll be joining a mission-driven company where we value innovation over routine. We are looking for an operational partner who believes that a well-organized digital workspace is the foundation of a great team culture.

Apply Now!